Project accommodation has a direct impact on a company's costs, schedules, and employee well-being. When employees are sent on a work assignment to another location, accommodation is not just a line item in the budget—it is visible in everyday life: in travel time, recovery, coping, and work quality.
Cost-effective project accommodation combines two things:
- clearly manageable total costs (rent, transportation, food, services) and
- a genuinely functional everyday environment for employees (location, equipment level, comfort, and flexibility).
Common pitfalls include underestimating total costs, accommodation that is too far from the work site, and poorly equipped apartments that force you to eat out and extend your working day with unnecessary travel. This article discusses concrete ways to make project accommodation both cost-effective and comfortable:
- how to plan and budget for accommodation correctly
- how location and logistics affect both costs and coping
- what level of equipment should be required
How does project accommodation affect well-being and coping at work?
Project accommodation is not just a place where employees sleep—it is an important factor in supporting their well-being and coping at work. When employees are provided with a customized and well-equipped living environment, their experience of the workplace improves, which in turn is reflected in their productivity and overall well-being.
An adaptable environment supports well-being at work: kitchen, network connections, and facilities
- Kitchen: A fully equipped kitchen is an essential part of project accommodation. It allows workers to prepare their own meals according to their own schedule, which saves money compared to eating out at restaurants.
- Network connections: A good internet connection enables smooth remote working and communication with the team. Fast and reliable network connections also help employees take care of any personal matters, such as dealing with public authorities.
- Facilities: Accommodation facilities should be adaptable to the needs of employees. A well-designed environment with sufficient storage space, separate workstations, and access to quiet lounge areas supports employees' concentration and well-being. Adaptable space solutions also enable adaptation to different working styles – for example, employees can choose a separate workstation for remote working or a more communal space for teamwork.
The impact of accommodation quality on work efficiency
- Good sleep and recovery: Well-equipped apartments with comfortable beds, ample storage space, and a peaceful environment promote good sleep. Good sleep improves concentration and mood, leading to better work performance the next day.
- Comfort and increased motivation: When employees feel comfortable and at home, they feel valued and motivated. This improves their commitment and reduces work-related stress.
- Reducing stress: Accommodation can be a major source of stress if it is impractical, uncomfortable, or poorly equipped. When employees don't have to worry about basic everyday things like meals or the lack of a washing machine, they don't have to expend energy on these issues, which frees up their resources for work and recovery.
Comprehensive impact on well-being at work:
When implemented correctly , project accommodation supports well-being and coping at work, offering employees the opportunity to live comfortably and effortlessly, supporting their overall well-being. High-quality accommodation supports not only the physical health of employees but also their mental well-being, which is reflected in their work efficiency and commitment to the project. The entire environment—the kitchen, internet connections, facilities, and comfort—affects how well employees cope and how productively they can work during the project.
Location and logistics are key factors
Choosing the right location is one of the most important factors in project accommodation. It not only affects the comfort of the accommodation, but also has a significant impact on employee efficiency and well-being at work. Logistics is an important part of accommodation management and can directly affect project deadlines, costs, and employee well-being.
The impact of location on scheduling and logistics
- Short commutes to the work site: When project accommodation is located as close as possible to the workplace, it reduces employees' daily travel time and expenses. This saves time that employees can use productively for their work tasks.
- Parking and public transport: A well-designed location that offers easy access to public transport and sufficient parking spaces improves employee mobility and reduces congestion.
- Less disruption from logistics: A good location improves work efficiency, as short transport distances and fewer logistical problems make the project run smoothly. The location also has an impact on any urgent schedule changes, allowing employees to respond flexibly to changing needs.
Minimizing logistics costs
- Strategic location selection: Choosing a location that takes into account the needs of both employees and the project can significantly reduce transportation costs. A location close to major roads or the construction site enables quick transfers and reduces transportation costs.
- Less wasted working time: When commuting times to work are short, employees can make more efficient use of their working time. Employee well-being also improves when long commutes do not sap their energy, which can then be used for actual work.
When you act correctly and avoid mistakes in choosing project accommodation, both your employees and your budget will thank you.
Cost-effective project accommodation: How to choose the right solution
Choosing the right project accommodation is key to the success of the project and the well-being of employees. A systematic approach can significantly reduce costs while improving employee comfort and productivity. In this section, we will go through step by step how to choose the right accommodation solution and what factors to consider in the selection process.
Planning accommodation solutions
Before choosing project accommodation, it is important to find out all the necessary information and requirements. When planning accommodation, it is not just a question of price, but also of the adaptability of the space and its ability to support the well-being of employees. At this stage, the following points should be considered:
- Project duration: Long-term projects often require more stability and flexibility in terms of accommodation. It is important to ensure that the accommodation solution allows for adjustments to the size of the space and services according to the duration of the project and the number of employees.
- Number of employees: Accommodation must be able to accommodate the number of people working on the project. Are the necessary facilities available, and can they be quickly adapted to the needs of a growing team?
- Location requirements: Location plays a major role in the success of project accommodation. A location close to the construction site or business operations saves time and money on transportation.
Why choose Immoda for project accommodation?
Immodan offers customized project accommodation solutions that meet all these requirements. Immodan's furnished project accommodation ensures that you get fully equipped and customizable spaces that support your project's needs, whether it's a short or long-term project.
- Adaptable solutions: Immodan's accommodation solutions can grow with your project. Whether you have a small team or a large project, we can provide the right amount of accommodation to support your employees' efficiency and well-being.
- Location and accessibility: Immodan's project accommodation is located in central areas that are easily accessible and close to the project site. This avoids unnecessary transport costs and ensures that employees can focus on their work without long travel times.
- Fixed pricing and budgeting: Immoda offers a clear pricing model that guarantees no surprises. Our fixed-price accommodation solution eliminates unpleasant additional costs, such as extra cleaning fees or maintenance charges. You can focus on your project without having to worry about hidden costs.
- All the necessary amenities in one package: Immoda offers a full service package that includes kitchen equipment, internet connections, furniture, and other home amenities that support employee well-being. In addition, a weekly cleaning service ensures that the apartments remain tidy without any extra hassle.
By choosing Immodan, your company will receive expert service and a reliable partner in project accommodation, helping you to achieve your project goals efficiently and without any unexpected surprises. If you are looking for cost-effective and flexible solutions that support both employee well-being and project smoothness, choose Immodan's project accommodation.
