Wondering about accommodation for your employees during the project? The choice of accommodation has a major impact on both costs and the smooth running of projects and the well-being of employees. Poorly chosen accommodation can lead to unexpected additional costs, slow down the project schedule and affect employee motivation and well-being. Therefore, choosing the right accommodation solution is key to the success of a project.
Project accommodation is, as the name suggests, a service designed specifically for the accommodation needs of projects, but you may have considered the more familiar Airbnb option. The purpose of this article is to provide you with clarity on the accommodation needs that each of these options can meet, specifically highlighting the benefits of a tailor-made solution when choosing accommodation for your employees.
Read on and we'll help you identify which option best meets your business needs, keeps costs under control and provides the best possible support for your staff during the project.
Companies have a choice of different options for project accommodation. Common options include, in a separate article hotel accommodation we compare in a separate article. Here is a brief summary:
Hotels are suitable for short stays or situations where the accommodation needs of employees do not require special facilities. Hotel accommodation offers a quick and easy solution, but in the longer term it can become expensive and impractical.
And now we come to our actual benchmarks:
Airbnb offers a wide range of apartments rented by individuals, often with a cosy and personal touch. For business use, Airbnb can be suitable for shorter stays, but for longer projects it can present challenges.
Tailor-made project accommodation is a service specifically designed for businesses, to meet the exact needs of your company and your employees. It combines homeliness with hotel-style services for your long-term accommodation needs. The service provider takes care of all the practical arrangements, such as contracts, cleaning and customer service.
When choosing accommodation, carefully consider the duration of the project, the specific needs of your team and the budget available. In most cases, tailor-made project accommodation offers the best combination of flexibility, cost control and employee well-being.
The cost of accommodation solutions can vary considerably depending on the option chosen. From the company's point of view, the most important thing is that costs are predictable and that there are no unexpected additional costs in the middle of the project.
When comparing different accommodation options, always check the total price and what it includes. Airbnb accommodation in particular often has hidden costs such as cleaning fees, service charges and extra costs for extra people or extra beds.
Pay particular attention to the following:
Tailored project scheduling allows companies to accurately forecast costs. By knowing exactly what is included in the monthly rent, you can avoid budget overruns and unexpected costs. On Airbnb, price fluctuations and seasonality make accurate budgeting more challenging.
Tailored project accommodation can provide clear and predictable pricing, allowing you to focus on the progress of your project without the constant worry of additional costs or budget changes. At Immodan, we do exactly that.
Location plays a major role in the practicality of project accommodation and the smooth running of the project as a whole. The closer the accommodation is to the site or project headquarters, the less time and money is spent on daily commuting - and the better the workers' well-being.
When comparing tailor-made project accommodation and Airbnb, ask yourself: How can you secure a location that will serve your team's needs throughout the project?
Airbnb apartments can be difficult to find in a good location at a competitive price, especially if you are looking for accommodation for more than one or two employees. On Airbnb, location depends on the private properties available. This can mean an apartment is further away from a job site or scattered across the city. This can mean more time spent moving around and increased travel costs.
Instead, tailor-made project accommodation can be designed to be located close to good transport links or even to the sites themselves.
Short commutes help workers to stay fit and have time off. Long commutes take time away from recovery and can extend working days unnecessarily.
The bottom line is clear: a good location reduces commuting time and improves efficiency. When an accommodation solution is designed for business use, its location is usually thought out with this in mind. Immodan ensures that properties are strategically located according to the needs of the project - something that is not usually possible with private Airbnb properties.
The comfort and practicality of your accommodation has a direct impact on how motivated and well your employees are during the project. A homelike environment and functional everyday services support well-being, especially in longer projects.
When workers can live comfortably and without worries, they recover better and are more productive at work. This translates into efficiency and keeping projects on schedule.
Immodan ensures that each apartment is fully furnished and equipped so that the employee can settle in straight away without stress. All the basics - kitchen, work station, washing facilities and regular cleaning - are in place, with no surprises along the way.
Tailor-made project accommodation is built to meet the needs of those on assignments: it combines the carefree nature of hotel accommodation with the homeliness of a furnished and equipped apartment.
Depending on the contract, the apartment may include:
So Airbnb's homeliness can work for short trips, but that's entirely up to the homeowner. Cleaning services are typically unavailable, the level of service varies, kitchen facilities may be lacking and internet access or other features of the accommodation cannot be upgraded on request.
When looking for functional and homelike accommodations without the hassle of Airbnb, pay attention to the promise of excellent customer service. This is what Immodan does to ensure that your employees receive a home-like accommodation and functional housing for project accommodation,
Business projects are alive - and so accommodation needs to be flexible. A good accommodation solution doesn't tie you into long, unwieldy contracts, but lives with the project. When you compare tailor-made project accommodation and Airbnb, you'll quickly notice the difference in contract flexibility.
The duration of the project may change, more workers may be recruited or the site may move to another location. You need to be able to react quickly to these changes without incurring extra costs.
In most cases, tailor-made project accommodation offers:
In the case of Airbnb, the terms of the contract depend on the private owner. Many hosts will not agree to changes during the booking period, and cancellation terms can be strict - especially for longer bookings.
When a contract is designed for business use, it protects the project budget and schedule. A customized project contract provides security by knowing in advance what will happen if the project changes.
Immodan makes this practical and easy: their contracts are scalable to the needs of the project. This means you avoid paying for empty rooms and can be sure of extra space when you need it - without the stress of last-minute arrangements.
When workers are away from home for weeks or months, the level of service and support provided by accommodation becomes more important. Problems can arise at any time of the day or night - and that's when the service has to work.
The advantage of tailor-made project accommodation is that the services are designed specifically to meet the needs of businesses. These are usually included in the package:
In Airbnb, the level of service depends on the owner, 24/7 support is not a given, and the quality of cleaning or maintenance is not always up to business standards. If a problem occurs in the evening or on a weekend, it can take time to resolve.
Good customer support prevents small problems from turning into big delays. Employees know that help is available immediately.
At Immodan, this is standard practice: 24/7 support ensures that your accommodation remains in good condition throughout the contract period. This allows your team to focus on what matters - work - and not on housing problems.
Companies increasingly need to accommodate employees who arrive in Finland from abroad on secondment. In these situations, the usual short-term rental accommodation or Airbnb does not always meet the requirements - and staying in a hotel becomes expensive and restrictive for longer periods.
When a worker comes from another country, there are many practical needs that need to be met by the project accommodation:
Airbnb often does not guarantee the same uniformity or flexibility of contracts - and communication can vary widely between hosts. Tailored project accommodation, on the other hand, takes into account the needs of the expatriate worker before they arrive.
With a tailor-made project placement, you can ensure that the employee posted to Finland can focus on their work and adapt quickly to the new environment. Your employer's administrative work is reduced and costs are kept under control as the accommodation solution covers everything you need without hidden costs and extra adjustments.
When you compare different accommodation options for your business projects, you will quickly realise that price alone is not the only deciding factor. Airbnb can be flexible for one-off, short-term needs, but as a project gets longer, a team grows or expatriates are brought in, occasional solutions aren't always enough.
Tailored project scheduling brings certainty and clarity:
The end result? A comfortable and well-designed accommodation solution that supports the smooth progress of your project and the well-being of your employees - also in the long term.
Immodan offers companies in Finland project accommodation that truly takes into account the needs of employees and employers. Whether it's a domestic site or workers coming to Finland from abroad, Immodan's accommodation solutions are flexible, clearly priced and pre-furnished.
So you want to make sure your project goes ahead without the extra stress of accommodation? We'll design a solution that's right for your team, so choose Immodan project accommodation.
