The office is not just a place where work happens - it's part of your company's identity, the smooth running of your working day and the well-being of your employees. Perhaps you're starting a new business, moving to larger premises as you grow, or simply want to upgrade your current space to meet modern needs?
Whatever your situation, finding the right office space can seem like a complex project. What is the real cost of location? Do you need open space or quiet rooms? And how important is air quality or brand consistency of the interior? By tackling these questions, we can help you find the best space for your business.
The choice of office space affects a surprising number of things. It's not just about square footage or rent - it's about how your business operates, develops and looks to the outside world. A well-chosen office or office space supports your business objectives, creates a strong brand image and makes everyday life smoother for everyone involved.
Location and the look of your space are often the first thing your customers encounter. A good business space in a central location makes your business easily accessible and gives a reliable first impression even before a meeting. A clean and modern space supports a professional image, and when the décor reflects your brand, you stand out from the competition.
Choose an office space that works with the rhythm of your business: customer service, teamwork or calm planning. A space that's scalable and easily adaptable gives you the flexibility to grow and adapt without heavy lifting.
A good working environment is more than a comfortable place to work. It's a place where people feel comfortable, happy and do their work well. Crowded or noisy workspaces reduce concentration and motivation. Instead, a bright, ergonomic and peaceful environment boosts productivity - and well-being.
Flexibility of space also matters. When office space offers opportunities for both concentration and collaboration, your team gets more done. Wellbeing isn't just a nice-to-have - it's directly reflected in work performance and results.
Location is crucial when choosing new office space for your business. The right location will make your daily life easier, strengthen your brand and impress both employees and customers. The location of your office space is not just a practical matter - it's a strategic choice that reflects on every day at work.
Start by looking at where your employees come from and how they get around. Office space should be located so that the commute doesn't take up energy or time unnecessarily. Invest in a location that has:
Easily accessible workspaces attract talent and support well-being at work - and in the long term, staff retention.
If customers visit the office regularly, the location should be visible, easy to find and clean. A good location can communicate professionalism and reliability. If, on the other hand, your business is mainly online, you can put more emphasis on staff needs and possibly choose to rent premises in a slightly cheaper area.
Services in the vicinity of office premises have more of an impact on everyday life than you might think. Lunch restaurants, cafés, gyms and shops make working days more enjoyable and also provide a setting for informal meetings.
In addition, the region itself has an impact on the image of your business. Will you choose a modern business space in a start-up area or a more prestigious office space in a historic quarter? Either can work - the important thing is that the environment supports your brand message and your customers' perception of your business.
When you are looking for new office space, you have to choose whether to rent or lease. Both options have their strengths - and the best solution will depend on your company's current and future goals and needs.
Renting office space is the most common way to acquire workspace. Leases provide clarity and predictability, as payments are usually fixed and maintenance is often the responsibility of the landlord.
Benefits:
Points to note:
Leasing office space is particularly suitable for short-term or project-based situations. Leasing often allows for a quick response to changes in, for example, furniture or the number of workstations.
Benefits:
Points to note:
1. Clearly define your needs.
Know how much space you need, where you want to be located and what your budget is. Well-defined requirements will help you find the best office solution without hidden costs or extra square metres.
2. Ask for the total price in advance.
Ask for an itemised explanation of what the monthly price includes. Does it include cleaning? What about internet access or any service charges? This will help you avoid unexpected costs.
3. Negotiate flexibility in the contract.
Try to include in the contract the possibility of increasing or decreasing the space if your business changes. A flexible premises agreement can save you time, money and effort in the long run.
A good office space isn't just walls and desks - it's a whole that supports the way you work every day. When your working environment is ergonomic, well-equipped and comfortable, you can work more easily and feel better throughout the day.
Ergonomics is one of the most important issues when you want to create a functional workspace. An adjustable desk chair, a height-adjustable desk and a screen that's at the right level - all of these will reduce strain and improve your concentration.
Even small choices can make a big difference: an ergonomic mouse and keyboard can help prevent stress injuries in the long term. Lighting is another often underestimated factor - avoid glare and ensure sufficient light levels to avoid eye strain.
High-quality tools are the basis for a good working environment. A good network connection, a fast printer, adequate storage space and functioning meeting technologies may sound like a given - but when they're missing, everyday life doesn't run smoothly.
You should also keep your desk tidy: cables hidden, things in place and a desk to calm your mind. When you have a clear space, it's easier to focus on what's important. Don't forget common areas - a cosy break room or kitchen will boost wellbeing and encourage interaction.
The importance of good indoor air is highlighted when you spend hours in the office every day. Poor air quality can cause fatigue, headaches and a drop in work efficiency without you realising it. That's why good ventilation and a balanced temperature are key.
This will help you improve indoor air quality:
When you combine high-quality furniture, ergonomic solutions and fresh air, you create an office space that feels good - and is a pleasure to work in. This is reflected in both productivity and job satisfaction.
Your office space is much more than a workplace - it's part of your business identity. It's a way of communicating what you believe in and how you want to be seen. When your space supports your brand visually and functionally, it leaves a strong impression on employees and customers alike.
First impressions are made in seconds. When your office space is designed with your corporate identity in mind, it builds trust and shows that attention to detail is being paid. Consider how colours, materials and small details - such as logos, signs or graphics - can reinforce your message from the moment you enter the lobby.
For example, a minimalist and understated interior can convey a sense of efficiency and orderliness, while a more colourful and creative look suggests a relaxed, people-oriented approach.
Good interior design is not just eye candy - it directly affects how you feel during the working day. Soft textiles, acoustic solutions and natural tones can increase concentration and reduce noise pollution. On the other hand, art, light and imaginative details can bring energy and joy to the working day.
Remember to invest in common areas too. Well-designed break-out areas, kitchens and seating areas encourage interaction and build a sense of community - and are often the spaces that best reflect your company's culture.
The best office spaces combine brand identity with everyday fluidity. Interior design shouldn't just be glued on - it should support the use of the space and be a genuine part of the company's story. When every detail feels considered and owned, the office space turns from a calling card into a home where you can work and want to be.
Well-designed office space not only provides a place to work - it can also actively support collaboration, knowledge sharing and team building. It's all about finding a balance: not everyone has to work in the same way, but everyone needs to be able to do their job well.
According to the Institute of Occupational Health, the ability to concentrate without major distractions and interruptions, the so-called "peace of mind", is the main factor that attracts workers back to the office. Ensuring this requires investment in noise management and clear, quiet working areas
An open workspace encourages interaction and quick brainstorming, but there needs to be a place for quiet moments. For individual work, meetings or tasks that require concentration, it is important to have soundproofed rooms or quiet areas.
A modern office environment combines these in a flexible way. Partition walls, acoustic solutions and adaptable furniture help you to adapt the space to your needs - without major alterations.
Cooperation does not only take place in the boardroom. Everyday encounters often take place in break rooms, corridors or lounge areas. These moments can be supported by practical solutions:
Your office space doesn't have to be big to be efficient - what matters is that it supports both planned and spontaneous interaction. When the space allows for meetings and flexible working, collaboration also develops naturally.
The modern office space is no longer just four walls and desks - it's a smart whole that makes your everyday life run more smoothly. With office technology running unobtrusively but efficiently in the background, you can focus on what matters: growing your business, teamwork and quality of work.
Modern offices use smart technology that automatically adapts to the needs of the users. Practical examples:
Such solutions not only increase user comfort - they can also reduce costs and environmental impact.
Good technology doesn't feel isolated, it supports your work every day. The essential basics that make everyday life run more smoothly:
A well-equipped office makes using technology straightforward - and helps your team achieve more with less effort.
A good office space partner doesn't just sell square footage - it sells everyday functionality. When you're choosing premises for your business, you're looking for a partner who makes it easier to run your day-to-day operations, supports your growth and frees up time for what matters most. A quality office space provider is identified above all by the following characteristics:
Immodan combines all these into a single service that works. Choose Immodan and get furnished office space quickly - without unnecessary adjustments, additional costs or lengthy commitments.
